Part-Time Client Project Coordinator 

The Root Agency supports nonprofit fundraising through our 4D Approach: Development, Data, Design, and Delivery. We partner with nonprofits to help optimize their vision. We align with their strategic plan and help advance their mission. Our highly skilled team collectively brings over a century of expertise and delivers results across diverse sectors including faith, human services, education, healthcare, foundations, arts/culture, animal welfare, and more. The Root Agency has raised more than $100 million with our nonprofit clients to enhance their communities. Throughout our partnership, we work tirelessly to help their organization Take Root and Grow.  

We continue to deliver results for reputable nonprofits to include Big Brothers Big Sisters, Habitat for Humanity, Catholic Charities, Catholic Dioceses, Humane Societies, University of South Florida, and more. We specialize in supporting small and mid-sized non-profit organizations to better serve their communities. The Root Agency is headquartered in Dunedin, Florida. We have received recognition as 2024 HUB Entrepreneur of the Year and our CEO is a 2025 Titan100.

The Root Agency provides the team, tools, and processes to support nonprofits making a local impact in communities across the world--while delivering an immediate ROI.  Our vision is to strengthen individuals, organizations, and communities through philanthropy.

The Nonprofit Partner Project Coordinator will offer comprehensive support to our dynamic hybrid team. This position requires the ability to anticipate needs, think critically, and engage with team members to create efficiencies and ensure client deliverable due dates are met. Excellent communication and customer service skills are required to effectively navigate, coordinate, and resolve project challenges. We expect our team members to adapt to company and client needs. 

• 5+ years of Project Coordinator experience with a bachelor’s degree in a relevant major; or an associate’s degree in a relevant major and 7+ years of Project Coordinator experience. A combination of education and experience will be considered. Nonprofit development experience a plus.
• PMP and/or Six Sigma Certifications, a plus
• Must be detail and results-oriented with an ability to work in a cross-functional, fast-paced, and constantly evolving hybrid environment with diverse teams and skill sets.
• Ability to evaluate priorities and multi-task accordingly, while keeping others apprised of status with respect to firm due dates.
• Exhibits excellent writing, editing, and communication skills.
• Experience utilizingThe Root Agency's Tech Stack (see below)
• Demonstrable intermediate skills in Word: merge template functions and in Excel/Google Sheets: XLOOKUP, VLOOKUP, and Pivot Tables.
• Demonstrable experience pulling reports from a variety of CRM platforms: Salesforce, Raiser’s Edge NXT, Bloomerang, Donor Perfect, ParishSoft, etc.
• Experience in managing program dashboards.
• Must exercise a high-level of confidentiality; be coachable, highly organized, and can execute to meet project deliverable due dates.
• Experience in building long-lasting relationships with internal and external clients.
• Exhibits a positive professional attitude with resiliency and perseverance in working with complex projects.
• Values integrity, altruism, and our philanthropic mission.

• Facilitates Nonprofit Partner Onboarding and Orientation activities to The Root Agency's established procedures
• Produces all nonprofit partner work product to The Root Agency's standard of excellence
• Manages all nonprofit partner project timelines and deliverable tracking
• Provides excellent file management and workflow for all Nonprofit Partner deliverables
• Coordinates communications projects from start to finish.
• Gathers nonprofit data, formats, and performs analytics to The Root Agency's established proprietary processes
• Provides CRM training
• Effectively facilitates internal and external meetings
• Manages enrollment and product input into The Root Agency's learning management system
• Coordinates daily communications via phone, email, and other software applications used by The Root Agency and our client partners
• All other projects/duties as assigned

Our Tech Stack

You’ll primarily work with the following tools and applications:

• Apple products
• Google Workspace (Google Drive, Gmail, Forms/Sheets, and Keep)
• Microsoft 365 (Word, Excel, PowerPoint)
• Adobe Acrobat
• Slack and Asana
• Zoom video conferencing platform
• Kajabi

• Our headquarters is located at 424 Skinner Blvd, APT A, Dunedin, FL.
• We currently serve clients nationwide.
• Our team members and vendors are located across the US.
• Company core hours are from 8:30 AM - 5:00 PM Eastern, Monday – Friday.  

• The position will be in-office at our headquarters in Dunedin, FL
• Candidates must live within a commutable distance of TRA headquarters
• The compensation for this position is $23-27 per hour with budgeted performance-based bonuses (opportunity to increase hours when company capacity expands)
• The hours for this position are 8:30 AM – 2:00 PM (20 hours per week) Monday – Thursday
• After completing the 90-day probationary period this position becomes eligible for:
  • 2.5 days of PTO (can be used for sick/personal/vacation leave) for usage by December 31, 2025.; 2025 Paid Holidays: Noon Wednesday to Friday of Thanksgiving Week; Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day
  • As of January 1, 2026: 5 days of PTO (can be used for sick/personal/vacation leave)
  • 9 federal holidays and 15 business closure days. This includes business closure the week of Thanksgiving and two weeks at the end of the calendar year.
• An investment in professional development opportunities: We provide tracks for PMP and CFRE Certification.
• Meaningful work in a supportive team environment. 

To apply please submit the following via email with the subject line: “TRA Client Project Coordinator Application – [Your Name]” to:

[email protected] 

Part I: 

a. Cover letter and resume with applicable experience 

Part II: (Video Submission Required) 

a. Why do you want to work with us? 

b. Explain your achievements and advancements in a similar role